Invoice Management: Types, Process, Systems, Challenges
August 16, 2024
QuotePLANR for Manufacturing Industry- A Case Study
The Summary of the Customized Quote Management Software
A reputable manufacturing company wanted faster invoicing, CRM, and quote estimating processes. They tried other alternative applications such as Zoho and Salesforce in the past but it was not suitable for their business. So, they immediately sought our expertise and we offered QuoterPLANR, a cloud-based solution. We successfully satisfied their demands with our customized quote management software.
About Our Client- A Manufacturing Company Looking for Customized Cloud-based CRM Software
Our client was a reputable manufacturing company that required help with their CRM, estimating jobs, and invoicing. So the client turned to us for a simple yet effective cloud-based solution that is suitable for their company and to manage them.
The Challenges- Due to a Drop in the Workflow, the Client Requires an Invoice Management System
Being a reputable manufacturing industry, our client had various processes that were done manually which consumed half of their workforce energy, time-consuming and it was frustrating as well. Even though they tried many other CRM software, they did not have the result they expected.
The client was facing issues in:
- Billing system
- CRM
- Estimating Job
The Requirements
The client wanted a detailed breakdown of all the materials consumed and various other elements involved in the process of manufacturing.
The Solution- Customization of Job Management Software to Ensure Efficient Workflow
We developed various success strategies to provide the best, simple yet effective solution to our client:
- Prospects
- Leads
- Customers
- Suppliers
Our quote management software also allowed them to create a sales forecast and see the performance of their sales team. So we categorized the entire process into 3 modules to streamline this complicated yet necessary process:
Module 1- Quotations
With the help of various monitoring tools provided by the system, the sales staff can remain attentive and ensure that quotes are converted into confirmed orders. This ensures increased productivity as the group interacts across many channels to speed up the process, which in turn improves the conversion of quotations into verified and completed transactions.
Module 2- Sales/ Job Order
- This is the most crucial module as the customers can view the jobs that are for production and delivery. It can be viewed in either Kanban style or in a customized style. The view style can be customized according to the user and their requirements and the orders or jobs that should be delivered earlier can be highlighted. This organized view helped the customers and made their work easier.
- During the job order process, the customer can send invoices and accept deposits then get the manufacturing process started as well.
- The system has a simple product catalog, all you have to do is add the price against the product directly and then estimate a quote or a job order. This way you can avoid going through the complicated and time-consuming process of cost breakdown.
Module 3- Inventory
The system automatically reduces the inventory and can also send a low-stock alert or notification mail.
The system has also got a fully stocked warehouse where you can add, create jobs, and add the stock then later release the stock to the customers whenever it’s required.
The system has a Customer Portal where they can log in and they can view the status of their order.
Distinct Features of QuotePLANR Used by Our Client
Easy Data Migration:
The client used the special feature on our software to import all of their main records from their old software into the system so that they did not have to repeat the entire process from the beginning.
Detailed Quote Estimation:
Unlike other estimating software which only gives the overall quote of your software, QuotePLANR offers a detailed breakdown of the material and the other various elements consumed in the manufacturing process.
Financial Insight:
Also, being able to keep track of the cost of materials used and other manufacturing expenses gives you a competitive advantage. Plus, you can see your profit margin and markups at a glance.
Flexible Quoting:
QuotePLANR has an advanced feature for choosing whether to send a detailed quote or a simplified quote to the customers then the customers can view them in a single click. Either they can accept the quote fully or just specific parts of the quote.
Automated Conversion:
The system will automatically convert the quote into a sales order or a job for the team while uploading the Purchase Order (PO) using the job estimating software.
Benefits of Quote Estimating Software in the Manufacturing Industry
Even though there are several advantages of using quote estimating software in the manufacturing industry, here we have highlighted only the key benefits:
Time Efficiency:
Automation streamlines the estimating process and reduces quotation generation time, allowing for faster customer inquiries.
Consistency:
Standardized quoting processes provide uniform and consistent quotes, promoting dependability and professionalism in interactions with clients.
Cost Optimization:
The software helps identify cost-saving opportunities and optimal pricing strategies, enhancing overall profitability for manufacturing businesses.
Live Updates:
Stay updated on developments in the market and material costs; many estimating activities offer real-time data updates that help you make better decisions.
Competitive Advantage:
Businesses in the manufacturing industry that use quote estimating software to improve their competitiveness in the market can do so by streamlining operations, increasing productivity, and providing precise quotations quickly.
Analytics and Reporting:
To track performance, evaluate quotation patterns, and make data-driven decisions for continuous enhancement, access extensive analytics and reports.
The End Result- Successful Customization of Quote Estimating Software - QuotePLANR
Even in the beginning stages of development, the solution we offered to our client through QuotePLANR achieved a 100% user satisfaction score. QuotePLANR’s extensive customization options allowed the client to automate several operations and align with unique business objectives, resulting in maximum benefits.
Orders can be passed into the Sales Order Module with ease because of seamless integration with the backend estimating software. This reduces the need for manual intervention and speeds up the supply and delivery process.
Why Choose QuotePLANR for Customizing Your Job Management Software?
The heart of QuotePLANR software is estimating. QuotePLANR’s simple design, extensive feature set, and customized solutions make it a standout option for job management software customization. QuotePLANR prioritizes speed and adaptability, ensuring smooth integration, customized processes, and dependable support. As such, it’s a great option for companies looking for specialized solutions to meet their specific task management requirements.
Are you looking for similar software or want a quote management software? Get in touch with us because we offer the finest solutions at an affordable cost. QuotePLANR understands and analyzes your company’s needs to provide a better solution. Our team of experts will happily guide you through the entire process and offer you suggestions whenever necessary.